Zoom - Quick Start Guide

Looking to setup and get Zoom + AEvent running quickly? Follow these steps.

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Written by AEvent
Updated over a week ago

Our Quick-Start series is a 5 Step Guide to getting the best use out of what AEvent has to offer. Within the platform there are a few core elements to set up, regardless of the Delivery Platform or Native Integrations selected for use.

Thru this Quick-Start guide, there will be times in which you need to select the delivery platform you are setting up (Zoom) and your User Level Selection type. (You selected this option at log-in, and can change that within your User Settings). There are also areas highlighted that are specific to the delivery platform you are using (Zoom).

If this is your first time setting up AEvent with Zoom, please make sure you follow this guide step-by-step so you get full use of our innovative solution.

Step #1 - Setting Up Your Integrations

A major component of AEvent is our ability to integrate natively with over 50+ different services and multiple different delivery platforms.

This paired with our behavioral targeting intelligence, helps you create a completely automated online Event series that runs like a well-oiled machine.

Before doing anything else, first you NEED to add the integrations that you want to use with AEvent.

If looking for some ideas, head over here to learn about our different integrations, and what they can do when paired up with AEvent.

We have complete tutorials covering every aspect of every integration we integrate with, and each integration tutorial begins with sub-section titled 'Adding your Integration Account to AEvent.' We recommend starting with your Zoom integration!

Step #2 - Uploading Your Media

Next we recommend that you upload your Media that AEvent will be delivering. The Media assets you upload here can be anything from the Main Presentation video, to Images and Audio clips that can be sent out thru our several different Media-Supported integrations.

(IF you don't have your Media ready yet, don't worry, you can skip this step for now and process onto Step #3)

Uploading Media - In order to upload any type of multimedia file, click on Media then Upload Media.

When you upload a new video, our platform will transcode and prepare it for use. This activity isn't immediate, and at times there can be a queue. Once your Media Transcoding is complete, your video will be ready for use. A green check mark will appear on that video asset.

Once an upload is initiated, you can continue onto Step #3 below.

(To learn more about our Media area, you can checkout our 'Managing Your Media' tutorial.)

Step #3 - Creating Your First Timeline

When creating a new Timeline, click on Timelines, then click on Create Timeline.

TO continue our Quick Start Guide for Zoom + AEvent, make your selection below based upon the user level you chose upon first login.

Our wizard is designed to work with your User Level. Please ensure to make the selection below corresponding with your account settings. If you have not selected an Experience Level, Advanced has been pre-selected for you.

Step #4 - Integrating With Your Web Page Campaign

AEvent integrates on both a code based level, as well as offering a full JavaScript popup for Event Registration. Either selection, you host your Registration Page, Confirmation Page, and Replay Page.

Because of the way in which AEvent integrates into your Website and Campaign, you are able to keep everything the way you want. All elements function dynamically with AEvent keeping those elements current and specific for that registrant and their Event Registration.

Locate your Page Builder tutorials below for Step by Step instructions, integrating all elements of an AEvent-Integrated Page.

#1, Utilizing the Page-Builder tutorials above, you first step you need to integrate our JavaScript Popup, or Form Code (to collect your registrations).

#2, AEvent provides all the dynamic elements you might want to use on your Registration page. A countdown timer (or multiple) counting down to the start of your next Event. The Date and Time of the event (In the registrants time zone). The 'Code' portion of your Timeline provides all the dynamic elements to place onto your Registration page.

AEvent provides all the dynamic elements you might want to use on your Confirmation page. A countdown timer counting down to the start of the Event. The Date and Time of the event (In the registrants time zone).

We offer an Add-to-Calendar Tool for use on your Confirmation page, as well as a ManyChat / Facebook Messenger Widget Integration. Unlike other platform solutions, with AEvent YOU host your confirmation page, enabling maximum customization.

AEvent provides all the dynamic elements you may want to use on your Replay page and in your Replay Sequences. Adding true scarcity with a true expiring countdown timer (and page), showing a countdown to offer-expiration. Once you setup our Replay Header Script on your Confirmation page, it works as a lock and key. Keeping your replay evergreen, while also keeping your replay sequence under true expiration.

Using any other pages in your Funnel and wish to track views, or setting up dynamic elements on those pages?

After Integrating your Web Pages into AEvent, it's finally time to schedule your first Zoom Timeline!

Step #5 - Scheduling Your First Zoom Timeline

Once You've built out your Timeline, and integrated it with your Web Page Campaign, it's time to schedule it!

You can schedule a Zoom Meeting, or a Zoom Webinar as a One-Time Event, or a Recurring Event happening Daily, or Weekly.

And that's IT! Once you schedule your Event, we recommend running a full test, from Registration page through last message.

If you run into any issues along the way, please don't hesitate to reach out to our support team!

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