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Scheduling a GoToWebinar Event
Scheduling a GoToWebinar Event

Timeline built, pages working, ready to schedule your first GoToWebinar Event?

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Written by AEvent
Updated today

Click HERE for a video tutorial: Scheduling Mastery

AEvent facilitates the entire scheduling process with GoToWebinar. Whether you are scheduling a One-Time Event or a Recurring Event, all tasks can be completed with our APP, accelerating the scheduling process.

This includes adding any co-organizers to the scheduled event, defining the settings, setting up the event itself, and any other granular details.

Below, you will find the different scheduling options based on what you are scheduling and the frequency/rate at which you want it to run.

Scheduling a One-Time GoToWebinar Event

If you're scheduling an Event using a GoToWebinar Timeline, first you'll need to click on 'Schedule An Event.'

Then, within the Scheduler, select the Timeline you are scheduling.

When you select a GoToWebinar-based Timeline, a Delivery Application option appears. Here, you can select whether you want to schedule using GoToWebinar 'Classic' or 'Webcast.' (Classic uses the GoToWebinar APP for attendee viewing, and Webcast uses a browser-based software for your attendees.)

Next, since this is a One Time event, leave the Type selector as is. (Learn about scheduling a Recurring GoToWebinar Timeline using the Recurring Tutorial below!)

Then select the planned Date and Time of your Event. (If this is a Multi-Event Timeline, please refer to our scheduling guide below).

(Every AEvent Account has a Time zone defined. By default, every new account is set up in EST/NYC Time zone. This setting can be changed by navigating to your Account Settings.)

After you've made all of your selections, click on the Schedule Event button in the lower right-hand corner.

Once AEvent has communicated your scheduled Event to GoToWebinar's API Servers, you will see your newly scheduled Event under 'Upcoming.'

Scheduling a Recurring GoToWebinar Event

If you are scheduling an Event using a GoToWebinar Timeline, first, you'll need to click on 'Schedule An Event.'

Within the Scheduler, select the Timeline you are scheduling.

When you select a GoToWebinar-based Timeline, a Delivery Application option appears. Here, you can select whether you want to schedule using GoToWebinar 'Classic' or 'Webcast.' (Classic uses the GoToWebinar APP for attendee viewing, and Webcast uses a browser-based software for your attendees.)

Since you want this event to be a Recurring Event, slide the Type selector to Recurring.

Select the planned Start Date and Start Time of your Event, and click on Schedule.

(Every AEvent Account has a Time zone defined. By default, every new account is set up in EST/NYC Time zone. This setting can be changed by navigating to your Account Settings.)

Select the repetition mode in which you would like this Timeline to be scheduled. With a GoToWebinar Timeline, this can be either Daily or Weekly.

If you've selected Weekly, select the day/s of the week in which you wish this to occur (can be more than 1). You can also select this to occur at an Every X interval. (So you could choose, say, every other Tuesday).

HELPFUL HINT: Want to schedule this Timeline to run more than once a day? Or maybe twice a week, but at different times? Complete this tutorial, then rinse/repeat for the other time of day you would like this to run!

There is also an additional option of Expiration. Although not a requirement, if you wish this schedule to expire on a set Date or after a set amount of runs, you can schedule so here.

After you've made all of your selections, click on the Schedule Event button in the lower right-hand corner.

Once AEvent has communicated your scheduled Event to GoToWebinar's API Servers, you will see your newly scheduled Event under 'Upcoming.'

Scheduling a Multi-Event GoToWebinar Timeline

If you are scheduling a Timeline that has been built out as a Multi-Event (more than one Event is built into the Timeline), then the steps are fairly similar to scheduling out a One-Time Event or a Recurring Event.

WITH one thing to keep in mind. When you are selecting the Date/Time, you are selecting that for the "Main Event." With AEvent, your Main Event is static, and everything else you can build around it. So, your Main Event may be the first day of your multi-event timeline, or it may be the final session.

To schedule, you'll first need to click on 'Schedule An Event'.

Then, within the Scheduler, select the Timeline you are scheduling.

When you select a GoToWebinar-based Timeline, a Delivery Application option appears. Here you can select whether you want to schedule using GoToWebinar 'Classic' or 'Webcast.' (Classic uses the GoToWebinar APP for attendee viewing, Webcast uses a browser-based software for your attendees.)

Next, you can schedule your Multi-Event Timeline to be either a One-Time event or a Recurring event.


For a One-Time Event, follow the instructions below (For Recurring, scroll down)

Select the planned Date and Time of your GoToWebinar Main Event.

(Every AEvent Account has a Time zone defined. By default, every new account is set up in EST/NYC Time zone. This setting can be changed by navigating to your Account Settings.)


For a Recurring Event, select the planned Start Date and Start Time of your GoToWebinar Main Event, and click on Schedule.

(Every AEvent Account has a Time zone defined. By default, every new account is set up in EST/NYC Time zone. This setting can be changed by navigating to your Account Settings.)

Select the repetition mode in which you would like this Timeline to be scheduled. With a GoToWebinar Timeline, this can be either Daily or Weekly.

If you've selected Weekly, select the day/s of the week in which you wish this to occur (can be more than 1). You can also select this to occur at an Every X interval. (So you could choose, say, every other Tuesday).

There is also an additional option of Expiration. Although not a requirement, if you wish this schedule to expire on a set Date or after a set amount of runs, you can schedule so here.

After you've made all of your selections, click on the Schedule Event button in the lower right-hand corner.


Be patient; GoToWebinar takes a little longer, as AEvent is busy scheduling out all the Events that are within your Timeline.

Once AEvent has successfully communicated your scheduled Event to GoToWebinar's API Servers, you will see your newly scheduled Event under 'Upcoming.'

Do note that all the events listed that are part of this timeline will appear in the schedule.

Attach a Pre-Scheduled GoToWebinar to a Timeline

AEvent supports attaching a GoToWebinar Timeline to a Meeting or Webinar that has already been scheduled directly through GoToWebinar.

There are 2 things to keep in mind when performing this:

#1, Anyone who has registered for the GoToWebinar Event will NOT receive any notifications that are initiated by AEvent (AEvent isn't aware of this Registrant, and all Registrants need to go through AEvent for us to be aware of them.

#2, Although you can attach a timeline to a Recurring GoToWebinar, AEvent doesn't support a recurring GoToWebinar. Meaning when you attach to a pre-scheduled GoToWebinar, it is a one-time attach.

Powerful Use Case: You have a weekly GoToWebinar Call. You know 2 weeks from now you're not going to be available. Instead of canceling the call, AEvent can automate your presentation and play your pre-recorded video. OR what about the inevitable sickness? AEvent can help cover these situations when they arise using this feature.

To attach to your pre-scheduled GoToWebinar Event, first you'll need to click on 'Schedule An Event'.

Within the Scheduler, select the Timeline you are scheduling.

When you select a GoToWebinar-based Timeline, a Delivery Application option appears. Here you can select whether you want to schedule using GoToWebinar 'Classic' or 'Webcast.' (Classic uses the GoToWebinar APP for attendee viewing, and Webcast uses a browser-based software for your attendees.)

Then click on the little clock next to Schedule.

This will query the GoToWebinar API, inquiring about all upcoming events that match the type selected. Select the Event you are attaching to, then select Attach Timeline.

After clicking on Attach Timeline, you'll be back on the main scheduler window.

Please review your settings to ensure everything is correct, then click on Schedule Event.

After you've made all of your selections, click on the Schedule Event button in the lower right-hand corner.

Once AEvent has communicated your scheduled Event to GoToWebinar's API Servers, you will see your newly scheduled Event under 'Upcoming.'

If you want to attach another timeline to another pre-schedule GoToWebinar event, you can do so. But do keep in mind that attaching to a Recurring GoToWebinar does NOT mean it'll recur with AEvent. Every attached timeline to a pre-scheduled Event is handled as a One-Time Event.


👉 Remember 👈

AEvent's support team is always available to assist you with any questions or concerns you may have.


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