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How to Use the Co-Organizer Function for Yourself or Your Support Team in AEvent
How to Use the Co-Organizer Function for Yourself or Your Support Team in AEvent

Best Practice - Utilize Co-Organizer function for yourself or your staff (don't join as organizer).

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Written by AEvent
Updated over a week ago

In this tutorial, you'll learn how to effectively utilize the co-organizer feature in AEvent for GoToWebinar. By adding co-organizers to your event and logging in using the special co-organizer links, you can ensure smooth automation and prevent any issues with the event's presentation while providing live responses and support to your viewers.

By following this tutorial, you'll understand the importance of using the co-organizer feature in AEvent and learn how to add co-organizers to your event. You'll also learn the best practices for logging in to the event to maintain seamless automation.

Step-By-Step Tutorial:

Step 1: Accessing the Co-Organizer Feature

  • Log in to your AEvent account and navigate to the "Timelines" section.

  • Locate the timeline for which you want to add co-organizers.

  • Click on that timeline to access the Settings.

Step 2: Adding Co-Organizers

  • Within the event settings, go to the "Integrations" section and look for GoToWebinar.

  • Click on the Toggle to enable GoToWebinar

  • Click on the "Gear" icon to access the settings

  • On the Integration Settings window, scroll down and click on "Add Co-Organizer".

  • Enter the email address or username of the co-organizer you wish to invite.

  • Click "Create" at the bottom to save. You can add as many co-organizers as you need.

  • Once you have added the co-organizers and clicked on Create, this co-organizer has now been added to this timeline, and anytime this timeline is scheduled, this email address will be added as a Co-Organizer and receive an email from GoToWebinar to join this event as a Co-Organizer.

⚠️ REMINDERS ⚠️

  • When you schedule your event using GoToWebinar, AEvent will automatically add the co-organizers you specified as co-organizers in those platforms.

  • The co-organizers will receive their own unique join links, allowing them to log in and participate in the event.

  • It's crucial to log in to the event using a co-organizer's account rather than your main organizer's login. By doing this, you avoid being the presenter and ensure that the automated computer takes on the role of the presenter, maintaining seamless automation.

  • To ensure proper automation, avoid logging in before the automated computer logs in.

  • Make sure to log in as a co-organizer a few minutes after the event has started, ensuring that the computer has already initiated the automation process.

In this tutorial, you learned how to utilize the co-organizer feature in AEvent for your GoToWebinar. By adding co-organizers and logging in as a co-organizer instead of the main organizer, you can prevent any issues with automation and ensure that the event runs smoothly.


πŸ‘‰ Remember πŸ‘ˆ

By following these steps, you'll be able to maximize the benefits of the co-organizer feature and make the most out of AEvent's automation capabilities.

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