In this tutorial, you'll learn how to use AEvent's features, such as Like-Live Zoom or GoToWebinar, alongside live elements delivered by you or your presenter.
Whether you want to start live and press play, step in periodically during your like-live presentation, or involve a live MC, this guide will walk you through seamlessly integrating live aspects with webinar automation.
Step 1: Define your planned 'Live Time' within your timeline settings
To "Go Live," regardless of the delivery platform being used, you need to define the time you intend to be live. It's always better to overshoot this time than to underestimate it. This time value provides AEvent with two important pieces of information:
When to end the actual webinar/meeting.
When to gather your attendance data from the delivery platform. (Your event must be complete before this information is available on the respective platforms.)
To edit this time value, follow these steps:
Open your Timeline and navigate to Event Info > Event Automation > Edit.
Select Semi-Automatic as the presentation type.
Choose your video or enable Dynamic Video Creator (our Playlist Creator) and select up to 20 videos.
Our video creator can be extremely helpful when building a challenge, workshop, or summit that involves live speakers/MC, pre-recorded speakers, and content.
Define the Live Control Time / Manual Control Duration value.
This value is defined in minutes, without a theoretical limitation. The best practice is to roughly calculate the combined total "Live Time." Over-estimating is always encouraged.
Once completed, click on Update Settings. (If you have more than one event within this timeline, you will need to adjust the live/manual time for each event.)
If you have not already scheduled your timeline, now is the time to schedule it.
Step 2: Event Time! (We ALWAYS recommend a test / run-through!)
First, you will need to obtain your Support Portal link. (Want to learn more about Your Support Portal or how to grab your link? Checkout this tutorial).
Within Your Support Portal, after clicking into a live event, you'll see a minute-by-minute screenshot of the event currently in action (from the automated presenter's video). You will have access to Play, Pause, and Unmute buttons.
If you open your portal, click on a live Zoom or GoToWebinar event, and click Pause, the event will pause. Click Play, and it will resume. If you accidentally mute the automated presenter, you can also unmute it through the portal.
If you access Your Support Portal before an event is "live," it will not be listed. However, keep the window open, and the event will appear once it goes live.
Now that you can pre-determine the playlist of like-live presentations set a value for desired "live" time, and have full access to the play and pause controls of your Zoom/GoToWebinar event, you can effectively manage your live presentations, summits, and challenges utilizing both pre-recorded content, as well as live speakers, pitches, Q&As, etc.