Overview
If you run a multi-day challenge, weekly workshop, or daily coaching call, you may want every session to share the same Zoom meeting ID so attendees only need one link. By default, AEvent creates a separate Zoom meeting for each event on your timeline. This guide walks you through setting up a multi-event campaign with the Recurring Session option so that all events within a single campaign run share one Zoom meeting ID.
When You Need This
Use this approach when:
You are running a multi-day challenge (e.g., a 3-day or 5-day event) and want attendees to join the same Zoom room each day.
You host a weekly or daily recurring workshop and want one persistent meeting link for all occurrences.
You want Zoom to treat all sessions as one recurring event so attendees register once and receive a single confirmation covering every day.
Why Single-Event Campaigns Create Different Meeting IDs
When you schedule a single-event campaign multiple times, AEvent creates a brand-new Zoom meeting (or webinar) for each scheduled run. Each run gets its own unique meeting ID, join link, and Zoom confirmation email. This is by design. It keeps each occurrence fully independent.
To get the same meeting ID across multiple days, you need two things:
A multi-event campaign (two or more events on the timeline).
The Multi-Event Setup toggle set to Recurring Sessions in the Zoom integration settings.
Step 1: Set Up a Multi-Event Campaign
A multi-event campaign has two or more events on its timeline. The first event is always the Main Event. Additional events (Day 2, Day 3, etc.) are added as subsequent events with time offsets relative to the Main Event.
Creating the Timeline
Open your campaign and go to Event Info.
You will see the event tabs at the top. A multi-event campaign shows Main Event plus one or more additional events (e.g., "Encore #1").
If your campaign currently has only one event, you need to add additional events via the Timeline section. Add an event with an AEvent function that targets "Add Another Event".
Setting Up the "From Event" Chain
When adding additional events to your timeline, you specify a From Event field. This determines which prior event the audience rolls over from:
Day 2 should pull registrants from Main Event.
Day 3 should pull registrants from Day 2.
Day 4 should pull registrants from Day 3.
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Important: Chain events sequentially (Day 2 from Day 1, Day 3 from Day 2). Do not point all additional events back to Main Event. This can cause audience targeting issues.
Step 2: Enable Recurring Session in Zoom Integration Settings
Once your campaign has two or more events on the timeline, the Multi-Event Setup option appears in the Zoom integration settings.
Open your campaign and click Integrations in the left sidebar.
Find the Zoom integration row and click the settings (cog) icon on the right side.
In the settings panel that opens, look for the Multi-Event Setup section.
By default it shows Single Sessions. Click the toggle to switch to Recurring Sessions.
Click Update Settings to save.
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Note: The Multi-Event Setup toggle only appears when your campaign has 2 or more events on the timeline. If you only see one event, go back to Step 1 and add additional events first.
What Each Mode Does
Single Sessions (Default) | Recurring Sessions | |
Zoom Behavior | Separate Zoom meeting per timeline event | One Zoom recurring event with occurrences |
Meeting ID | Different ID per day | Same ID for all days |
Registration | Per-session (separate Zoom confirmations) | One registration covers all occurrences |
Join Links | Different per day | Same link for all days |
Best For | Webinar + encore, different topics per day | Multi-day challenges, cohesive programs |
Both modes still support full AEvent automation per event, including different reminders, follow-ups, and audience segmentation for each day.
Step 3: Schedule Your Events
When scheduling a multi-event campaign, you only select the date and time for the Main Event. All additional events auto-schedule based on the time offsets you configured in the timeline.
Go to Schedule an Event (from the left sidebar or the dashboard).
Select your campaign from the Event Campaign dropdown.
Choose Meeting or Webinar as the Delivery Application.
Under Schedule Type, select either One Time or Recurring.
Set the Date and Time for the Main Event only.
If you selected Recurring, choose the repetition mode (Daily or Weekly) and the start date.
Click Schedule Event.
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Do not manually schedule each day separately. Only schedule the Main Event. The additional days auto-schedule from the offsets in your timeline. If you try to schedule each day manually, you may get overlap errors.
Understanding Recurring vs. One-Time Scheduling
There is an important distinction between two separate concepts:
Recurring Scheduling (in the scheduler): This means your entire campaign repeats on a schedule, e.g., every Monday or every day. Each scheduled run creates a new set of Zoom events.
Recurring Sessions (in Zoom integration settings): This means the events within a single run of your campaign share one Zoom meeting ID.
You can combine both: a 3-day challenge (Recurring Sessions for same meeting ID within each run) that repeats weekly (Recurring Scheduling). Each week gets a fresh 3-day Zoom recurring event.
Common Issues and Troubleshooting
Overlap Errors When Scheduling
If you see an overlap error, it usually means you tried to schedule multiple days manually instead of letting AEvent handle the offsets from the Main Event. Only schedule the Main Event. Additional events will be placed automatically.
Multi-Event Setup Toggle Not Visible
The toggle only appears when your campaign has 2 or more events on the timeline. Verify that you have added at least one additional event (Day 2, Encore, etc.) in the Timeline section of your campaign.
Events Not Showing on External Registration Pages
If you are using an external page builder (GoHighLevel, ClickFunnels, etc.) and events do not appear after switching from single-event to multi-event, try:
Clearing your browser cache and refreshing the page.
Re-embedding the AEvent registration script on your page.
Verifying that the campaign is properly scheduled (check Upcoming events in the sidebar).
From Event Misconfiguration
If registrants are not flowing correctly between days, check that each additional event's From Event field points to the correct prior event in the chain (Day 2 from Main Event, Day 3 from Day 2, etc.).
FAQ
Can I use Recurring Sessions with a single-event campaign?
No. The Multi-Event Setup toggle only appears when your campaign has 2 or more events on the timeline. You need a multi-event campaign to access the Recurring Sessions option.
Do registrants need to register again for each day?
With Recurring Sessions enabled, registrants register once and get access to all occurrences. Zoom sends one confirmation covering the recurring schedule instead of separate emails per day.
Can I still run different automations for each day?
Yes. Even in Recurring Sessions mode, AEvent still tracks behavior per timeline event. You can run different reminders, follow-ups, tags, and audience segmentation for each day independently.
What Zoom plan do I need?
Zoom scheduling with AEvent requires a Zoom Pro plan or higher. If you want to use Zoom Webinar features, you need the Webinar add-on. Meeting-type delivery only requires the Pro plan.