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Integrating Aweber Automations with AEvent Timeline Actions
Integrating Aweber Automations with AEvent Timeline Actions

Wanting to link add tag actions to your timeline to send timed emails from Aweber? Here's how..

Joel avatar
Written by Joel
Updated over a week ago

AEvent has the native ability to send the right email at the right time, to the right audience using Aweber Automations. In order to achieve this, there are a few items that need to be set up, both inside AEvent as well as Aweber.

In this tutorial, we're building out a single webinar timeline, that includes email sequences being sent by our ESP (Aweber).

In order to achieve this we need to create timeline actions within AEvent, that will add a tag to the registrant, at set times leading up to the webinar. We're then going to create single-email automations within Aweber, that are triggered to send when these tags are added.

As best practice, we like to send out reminders 1 hour before and another 15 minutes prior to the start of webinar. So we need to create a few timeline actions that will add a tag to the registrant exactly 1 hour before and another that will do the same thing 15 minutes before.


We use the Tag Name field inside AEvent when setting up this integration

to create the tags, aevent-1hrbefore and aevent-15minsbefore

(which also creates them within Aweber).

Once we've created and added the action to the timeline as shown above it will look like this:

Now with that done, we need to link them together with automations within Aweber.

💡 Note:

If we simply wanted to add a tag for tracking purposes, we would be done.

(After the webinar ends, tagging for CRM tracking purposes is invaluable, but that isn't what this tutorial is about.)

Creating an Aweber Automation

Next, within our Aweber account, we're going to create 2 Automations, which are initialized by the tags we created in AEvent.

Open your Aweber App, and navigate to 'Automation'.

Step 1: We need to create the automation

Step 2: Start With A Blank Campaign

Step 3: Select "Tag Applied" for the Trigger

Step 4: Select The Tags We Applied

Step 5: Select "Send Message"

Now you just need to create and edit the email within the Aweber email editor.

💪 Pro Tip: Utilize Dynamic Personalization Variables In Your Emails

You can setup the emails to be evergreen with date/time of the webinar presentation, the replay sequence, evolving join/replay links, etc.

You have access to all the Personalization / Custom Fields that you created in AEvent that has been sent along from the registration process.

And that's it! With the automation we've now created in AEvent and Aweber, ALL registrants that register for the webinar, regardless of frequency or time that it is running, will receive the 1 hour before email.

So we've walked through Creating a timeline action within AEvent using Aweber Add Tags. We then created a reactive automation within Aweber that will sent an email when the tag is added, and we wrote an email to be sent in the Aweber email editor.

👍 Best Practice

Always divide emails by automation/sequence leading up to the event.

Now, if we were building out a post event timeline/email sequence, say for Non Attendees, we would create everything as we did in this tutorial, however we would also have added additional emails to the Aweber Automation that was triggered by AEvent. Send an email, wait 1 day, send another, etc.

Below we've provided a suggested email sequence (Indoctrination sequence not required, but we HIGHLY recommend using one.):

On-Registration Emails (single campaign email)

  • Sent at the time of registration: aevent-onregistration

Indoctrination Emails (single campaign emails):

  • 3 days before (9am EST): aevent-3daysbefore

  • 2 days before (9am EST): aevent-2daysbefore

  • 1 day before (9am EST): aevent-1daybefore

  • Day of (9am EST): aevent-dayof

  • Day of (1 hour before): aevent-1hour

  • Day of (5 minute before): aevent-5min

Post Webinar Emails (To initiate entire replay/closeout sequence):

  • Non-Attendee: aevent-nonattendee

  • Attendee: aevent-attendee

☝️ Final Note:

In this tutorial we created timeline actions to initiate automations using Aweber,

if we were to want to create an automation using an Add-Tag on registration, the setup process would be the same.

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