Obvio + AEvent, Your Masterclass / Challenge / Summit Series on Steroids!

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Written by AEvent
Updated over a week ago

Obvio and AEvent are like a match made in heaven for your multi-day online events!

You get the abilities of Obvio to create an interactive dashboard and Attendee interaction level unheard of.

Pair that with AEvent's Omni-Channel Behavior-based messaging abilities, along with total automation of the event presentation itself; well, your challenge just got a WHOLE LOT EASIER!

Delivery Platform:

Adding your Obvio Event to AEvent

To pair up AEvent with Obvio, you need to first create your Event within Obvio, then add that event as an integration within AEvent.

Each Event you create inside Obvio is treated as a separate integration within AEvent. If you create a new Event inside Obvio, you MUST add this event as a separate integration.

(After completing the first integration step below, Obvio Enterprise Users need to complete the second step).

Step #1 - Create your Event inside Obvio, Set the Date/Time, Design your Dashboard, and create your Zoom Area/s. Link to Obvio Initial Dashboard Creation Tutorial ).

If you are hosting multiple "Rooms or Stages" for this event, please create your Zoom Areas with a naming structure that you can follow when attaching this event to your AEvent timelines.

(Each Zoom Room will need a separately attached event within AEvent. We'll get into that in the next tutorial).

In order to add your Obvio Event Integration, you will need to first navigate to Integrations within AEvent, click Add Integration, and then search / select Obvio.

Then name your integration as you see fit, and click 'Add.'

When you click on 'Add,' a pop-up will appear.

Now, please open a second tab and log in to your Obvio account. Then, open the event you are working with.

And navigate to Attendees ➜ Services.

Within Attendee Services, you need to click on Access tokens, then Create (if you have not already created an Access token for this event.

Then copy your access token back into the AEvent Popup, and click Yes, Continue.

Once your Obvio Event Integration has been successfully added, you will be see it's Connected state, and you are able to click on 'Test'.

A successful connection will yield a positive test result. Congratulations, your Obvio Event Integration is now successfully connected to AEvent!

Step #2, for Obvio Enterprise Users - Add Outbound Webhooks within Obvio, so AEvent receives live attendance data. (Webhooks is a feature of Obvio's that is only available for their Enterprise Level accounts.)

Setting this up is imperative to target Attendees / Non-Attendees or audience segmentation deeper than only targeting Registrants.

Within Obvio, Navigate to Production ➜ Webhooks.

Here, we need to create 2 new Webhooks. These will enable Obvio to report to AEvent when an Attendee joins or leaves your Event.

For the first Webhook creation:

Webhook Action - attendee.zoom.participant_joined

Label - Leave Empty

CRC - Disabled (as is)

Click ADD.

For the second Webhook creation,

Webhook Action - attendee.zoom.participant_left

Label - Leave Empty

CRC - Disabled (as is)

Click ADD.

Once you've created both Webhooks, you'll see both listed under 'Existing Webhooks.'

AND your Obvio Event is now fully integrated with AEvent!

Creating a Multi-Event Timeline for use with Obvio

It is highly likely that if you are using Obvio and AEvent, your plan is to have an online series that will run over a several day time-span.

In this short tutorial, we will go over the steps to setting up a 7-day workshop.

The first 6 days will be entirely automated by AEvent, and the 7th day will be hosted live by the presenter on the Obvio platform.


Scheduling your AEvent Timeline with your Obvio Event

When scheduling your Obvio Event with AEvent, the process is slightly different than when scheduling a normal Timeline.

First, BEFORE scheduling, ensure that both your AEvent Timeline and your Obvio Event are ready to go, the Zoom Areas have been created inside your Obvio Event, and the proper time-range is good.

Browse to Schedule within AEvent, Select your Timeline relating to the Obvio event you are pairing, and then click on the little clock icon to ask Obvio which Rooms are available.

Once you've selected the room you want to pair up, set the time and date in which you want this webinar to take place (this MUST be within the time range defined within your Obvio Event).

Once set, simply click on Schedule, and your Obvio Event will be fully automated by AEvent!

NOTE: if you have multiple rooms that need to be covered, you need to repeat this process for each room. If this is a multi-day event timeline, when scheduling, you need to select the time in which you want the "Main Event" to occur (usually the first event).

How to remove your Obvio Integration from AEvent after your Event

Because of how an Obvio + AEvent integration works, we recommend removing your integration once your event has been completed. The reason behind this is that each and every new event with Obv.io has a unique API key that needs to be added to AEvent as a new integration.

To remove your Obvio integration, you need to navigate to Integrations, locate your Obvio integration, and click on the trashcan icon.

You will then be prompted to confirm the deletion.

(NOTE: Removing this integration will immediately affect its use with any timelines that it is active in or any events it is operating with)

Once you confirm removal, the integration within AEvent no longer exists.

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