Gmail seamlessly integrates with AEvent, making it easy to send emails to attendees upon registration.
With Gmail’s familiar interface and powerful features, you can schedule reminder emails before the event and automate follow-up messages afterward.
Plus, with Gmail’s built-in spam protection and priority inbox, your emails are more likely to be seen. Once set up, AEvent handles the automation, so you can focus on engagement while Gmail ensures secure, reliable delivery. |
Timeline Actions:
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Adding Gmail To AEvent
To add your Gmail Integration, you will need to first navigate to Integrations within AEvent search / select Gmail, click Add Integration.
Then name your integration as you see fit, and click 'Add.'
Follow Gmail's procedures:
Grant AEvent the necessary access:
Once your Gmail account has been successfully added, you will see it's Connected, and you are able to click on 'Test'.
A successful connection will yield a positive test result. Congratulations, your Gmail account is now successfully connected to AEvent!
Activating & Configuring Gmail For Your Campaign and On-Registration Email
Go to the campaign you want to use Gmail on and go to the integration settings.
Find Gmail and toggle it on
As long as you have Activated the integration, you are good to use it for your Timeline Actions
If you wish to only send Gmail Emails through a timeline action and not when someone registers for your event, you can skip the rest of this step.
Click the Cog Wheel for the Integration's Settings for On-Registration Email
Enable the toggle, and an Edit Option will appear to the left of the toggle.
Once you click on Edit, it will open up an email editor so you can create your email that will go to the people who just registered for this event.
You also have many options to personalize the email with.
i.g. Registrants first name and supply the Join Link for example and Save it
Also, you can Collect Engagement Metrics, just tick this box:
And that is it. You now have set up an Email to trigger when a person registers for your event.
Collect Engagement Metrics
Below you will find where the two places are that you can set up to collect the Engagement Metrics.
You will also find where you can view your analytics once your event is over to view your sent vs opened.
To Use for On-Reg Emails
You want to go to the campaign you are using the SMTP service on
You want to go to the integrations section of the campaign
Find the integration and select the cog wheel:
In the integration settings, select the check box “Collect Engagement Metrics”
To Use Metrics with Timeline Actions
When you go into your timeline action for the email, you will want to select the checkbox “Collect Engagement Metrics”
Review your Metrics
Once the event has passed, you can go to Dashboard and select Past.
Find your event and select the pie chart for that event
Once in the Analytics go to the User Agent View Section. Select the “Display Email Engagement Metrics” toggle under the chart
Now you see the Total Emails Sent vs the Total Emails Opened
Creating A Timeline Action With Gmail
Go to the timeline and the day you want to trigger your Action/s. Make sure that the integration you want to use is active on this campaign (see how above ⬆️).
Click on the Create Action button in the top right to get started.
Selecting the date and time that you wish the action to occur
Select the Audience you are targeting
Select your Gmail Integration
Create the email message and choose Collect Engagement Metrics
Then, Create the Action
This is how it will look on your timeline:
How To Reconnect Gmail
If you encounter any issues with your Gmail integration, for example: If you click 'Test' and it is NOT successful, we recommend reconnecting your integration.
When you click Re-Connect, you will need to follow Gmail's procedures:
Grant AEvent the necessary access:
Once your Gmail account has been successfully added, you will see it's connected, and you can click on 'Test.'
A successful connection will yield a positive test result. Congratulations, your Gmail account is now successfully reconnected to AEvent!
How To Remove Gmail
If you want to remove your Gmail integration from AEvent:
You'll need to go to Integrations.
Locate your Gmail integration and click on the Trashcan icon.
You then will be prompted to confirm deletion.
Once you confirm removal, the integration within AEvent no longer exists.
⚠️ NOTE: ⚠️
Removing this integration will immediately affect its use with any campaigns that it is active in.
If you are experiencing issues with this integration but do not desire to REMOVE it, we recommend reconnecting it instead.
This will allow its configuration to continue as set within your campaigns.
🆘 Help Is Here 🆘
If you have any questions about this Integration please reach out to our Support Team with any questions about the Gmail and AEvent Integration.